Initiative For Indigenous Futures

an Aboriginal Territories in Cyberspace production

Hosting Information Page

Host Staffing

Facilities, organizations or individuals who wish to host Skins workshops must meet a series of administrative and technical requirements. There must an organizer available to correspond with AbTeC staff on a near daily basis in the 3 months leading up to the workshop and must be present, full-time throughout the event itself. At minimum, AbTeC requires:

1 HOST ADMINISTRATOR/ASSISTANT

  • Prior to workshop: corresponds with AbTeC staff to ensure needs are met. Promotes workshops locally, manages participants’ sign-up, arranges food service (if necessary).
  • During workshop: remains on site to assist with setup, take down, venue issues, (such as temperature, food, etc.), participant assist, etc.

1 HOST TECHNICIAN

  • Prior to workshop: ensures equipment is available and all required equipment and software is installed and ready to go, at minimum 1 hour prior to workshop start.
  • During workshop: remains on site to assist with issues such as plugs, power bars, unreliable internet, mics, projections, adapters, computer crashes, etc.

PARTICIPANT-TRAINEE

  • It is recommended that a participant attend the workshop with the express purpose of learning and leading a future workshop with entirely local staff.

Additional, host staffing may be required, depending on the workshop. See individual pages for details or contact AbTeC.

AbTeC Staffing

AbTeC Staff is based in Montreal, Quebec, Canada and includes artists, gamers, youth workers and some of the best and brightest in emerging technology and creative troubleshooting. A team will be carefully selected to match host’s needs to ensure a successful event. Staff requirements depend on the length and complexity of the workshop and the number of participants. We reserve the right to bring two instructors in training. Please contact us to discuss.

For workshops outside of Montreal, hosts must cover all travel expenses, daily meal per diems and accomodations for the duration of the workshop plus travel time for each AbTeC staff member. Specifically:

FOOD

  • We encourage our staff and participants to eat healthy.
  • If meals are provided on site (encouraged), local admin must check allergies/preferences (vegetarian, vegan, gluten-free, peanut-free, etc.)
  • If meals are not provided, a per diem of $50 must be provided, including travel days.
  • and will ask if there is a wide choice of restaurants available near the venue.

ACCOMODATIONS

  • Safe and clean and no billeting.

TRAVEL

  • Economy class travel to and from host city.
  • Daily transportation between venue and accommodation must be provided if the distance is greater than 15 minutes walking. (This may include car rental, taxi service and/or parking.)

Workshop Venue

Please see individual, workshop pages for additional detail on requirements. However, it must be generally ensured that:

COMFORT

  • please ensure there is space for all staff and participants to sit comfortably for long periods. You must have one computer per participant. All wiring is either out of sight or taped down to avoid tripping. Room temperature should be a reasonable 22 degrees C.

FOOD

  • If there are very few or no meal options within a 10 min walk of workshop site, food and drink must be provided (vegetarian, vegan and gluten free options) for both instructors and participants.

VOCALS

  • If the workshop venue has low acoustic quality or is loud due to traffic/fans/other effects, a microphone and speakers must be provided.

TRANSIT & PARKING

  • There should be adequate parking for all instructors and students and/or venue should be easily accessible via public transit.

General Technical

COMPUTER STATIONS

For Machinima, Modeling & Game Creation Workshops, each participant and presentation room will require computer stations. We strongly recommend PC computers with dedicated graphics cards. Second life, capturing Second Life & 3D modeling is all very graphically intense! Most laptops with integrated cards will crash or stagger. Ideal configuration is:

  • OS: Windows 8.1 64-bit, Windows 10 64-bit
  • Processor: 2.6GHz intel Core i5
  • Memory: 8GBs RAM
  • Graphics Card: Nvidia GTX 580 (AMD HD 6990) or equivalent
  • Disk Space: 10 GB

INTERNET

  • Fast! Large Bandwidth.
  • Unblocked access
  • Wifi access for guest-staff computers
  • For Second Life: consistent, reliable connection preferably connected via ethernet (min 5-10Mbps)
  • If multiple computers are connected (multiple avatars in the same session) – each computer should have a consistent and reliable connection  – if shared then should be shared via an ethernet  switch.

PROJECTOR & SCREEN (or SMART SCREEN)

  • Within view of all participant computer stations
  • Include speakers

Additionally, laptops will require a dedicated mouse with scrolling wheel (cannot work in 3D with track pad pointer) and all workshops using Blender for 3D modeling require full keyboards with number pads.